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Process Timeline

• October 23, 2006 - Deadline for SFC SOAR application
• November 17, 2006 - Deadline for budget and questionaire
• July, 2007 - PSAS receives its first SFC budget

SFC Expenditure parts

There are several types of SFC Expenditures. The ones in bold are the ones that apply to PSAS. I've included the notes SFC includes about each category:

• Unclassified salaries - please submit roster for these positions.
• Other unclassified wages - please include roster for these positions.
• Classified salaries - please include roster for these positions.
• Other classified wages
• Graduate assistants
• Stipends - Please refer to the Stipend Policy and check with your SALP Advisor before requesting the stipends.
• Student wages - Please refer to the Stipend Policy and check with your SALP Advisor before requesting student wages.
• Other payroll expenses (OPE) - Other Payroll Expenses (OPE) are calcuated automatically for you, and are based on estimates prepared by the PSU Budget Office.
• Advertising (Vanguard) - Vanguard Ad rates for Student Groups
  • 1/16th page ad - $28.50/run
  • 1/8th page ad - $57.00/run
  • 1/4 page ad - $114.00/run
  • 1/2 page ad - $228.00/run
• Advertising (Other) - You can post your events in the Oregonian's A&E for free through the Office of Marketing and Communications. See http://www.pdx.edu/events for more information.
• Art/Graphic Arts (Graphic Design Center) - Design Services provided by the Graphic Design Center - 5 free hours/term are provided to student groups. For services beyond the 5 free hours/term, the GDC charges $25/hour for SFC groups.
• Art/Graphic Arts (Other) - The Graphic Design Center provides 5 free hours/term are provided to student groups. Please account for using those hours BEFORE requesting an outside vendor.
• Awards/Promotional Items
• Books, Publications and Reference Materials
• Competition Entry Fees
• Conference Registration - Be sure to include travel costs in the Travel category if applicable.
• Duplicating/Copy Services - SFC groups may use the SALP photocopier for 3 cents per copy/sheet of paper. (Colored paper is an additional 2 cents per sheet.) Include event if applicable.
• Fees, Honoraria and Related Expenses - Use this category for speakers, performers, contracted payment, as well as disability accomodations for your events.
• Food Service - Do not use this category for events where you sell food and earn income (use Merchandise for Resale category). (Note: You may not use SFC funds for alcohol) When serving food not provided by Food for Thought or Aramark, you MUST fill out a Food Waiver Form, available in SALP.
• Insurance
• Membership Dues
• Minor equipment - Purchases of equipment less than $5,000 each. (Use the Capital Outlay category when over $5,000 per item)
• Office and Administrative Supplies - Basic office supplies (pens, paper, notebooks, etc.) List items to be purchased, total cost of all listed items.
• Postage - Includes regular rate, bulk rate and express mail. Postage through PSU is $0.37 plus a $0.1036 service charge (28%) (include event if applicable)
• Rentals - To see price list for audio visual equipment from AV Services, go to http://www.cavs.pdx.edu/cavs/avs/prices.html
• Repair/Maintenance - Contracts to repair/maintain equipment
• Royalties
• Security - Please contact the Campus Public Safety Office (5-4407) for information on security for your events.
• Shared Expenses
• Telephone - Long Distance = Long Distance Charges Only, Line/Equip = line and equipment charge. SALP provides basic telephone services for SFC student organizations with an office in SMSU. This is limited to one phone-line per organization; additional lines and long distance are paid for by the student organization.
• Travel - Please include information such as number of students, destination details, length of stay, and dates in the Comments field.
• Uniforms
• Capital Outlays - Purchases of equipment over $5,000 per item (Use the Minor Equipment category for items less than $5,000)
• Merchandise for Resale - This category is for items purchased with the intent of generating revenue (e.g. food, T-shirts). There should be a line in the revenue section for each item that appears in this category.
• Other Expenditures - Please do not use this category without checking with your SFC liaison.

Most of our expenses fall into the "minor equipment" category.

Revenue Types

• Sales
• Sales (Sponsorship)
• Dues/Membership
• Guarantees
• Rentals
• Gifts/Grants and Development
• Tuitions/Fees
• Comissions
• Other